One of the challenges faced by ceramic tile and other building products distributors is ensuring each product type supplied has exactly the same colour shade.
Why is this important? Imagine walking into a large hotel foyer and noticing a difference in the shade of floor tiles from one side of the room to the other.
Even though Quality Controls ("QC") processes ensure consistency within and across multiple production runs, there will often be very small variations in the colour dyes used and overall shade due to the variability of clay, sand and other natural components. The QC process ensures products are graded and packaged into similar shades and identified with a batch number for tracking purposes.
To ensure customer orders are supplied with product manufactured from the one production batch (and shade), distributors adopt either manual warehousing records or an accounting system that handles multiple lots/batches across each product.
Some more powerful accounting systems even identify the actual bin location or aisle and level on the pick list to speed the warehouse pick and pack process.
More information: Axsapt
Wednesday, September 16, 2009
Monday, September 07, 2009
Audited Systems
One key area that distinguishes entry level systems from more capable mid-tier systems is the auditability of the system and in-built system controls to restrict and detect major fraudulent activity.
For instance, it is possible for accounts payable officers to change the BSB and Account Numbers of supplier records, then make a payment run and electronically transfer funds to their own bank accounts. They can then cover their tracks by changing the BSB and Account Numbers back to the original values.
At Axsapt we provide Audit Logging Utilities that record changes to supplier records and trace them to the user and even the workstation they logged on when the change was made. An Audit Report can be produced at any time that lists a change log.
If required, any unauthorised changes can be alerted to key management as soon as they occur.
More information: Axsapt
For instance, it is possible for accounts payable officers to change the BSB and Account Numbers of supplier records, then make a payment run and electronically transfer funds to their own bank accounts. They can then cover their tracks by changing the BSB and Account Numbers back to the original values.
At Axsapt we provide Audit Logging Utilities that record changes to supplier records and trace them to the user and even the workstation they logged on when the change was made. An Audit Report can be produced at any time that lists a change log.
If required, any unauthorised changes can be alerted to key management as soon as they occur.
More information: Axsapt
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